🏨 Tender Opportunity: Student Accommodation Needed for UGHE Clinical Rotation Program Under a Framework Contract

📌 Introduction

The University of Global Health Equity (UGHE), a leading academic institution committed to reshaping global health education, has opened a new tender opportunity for local and regional service providers. The institution is currently seeking suitable student accommodation providers to support its Clinical Rotation Clerkship Program under a Framework Contract.

This tender invites all interested and qualified bidders to present their best proposals to offer housing facilities that meet high standards of comfort, safety, and security — essential for the wellbeing of the students participating in UGHE's prestigious health programs.

In this article, we’ll break down everything potential bidders need to know: from the background of the program and accommodation requirements to the submission process, eligibility, and timeline.

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🏥 About UGHE and the Clinical Rotation Clerkship Program

The University of Global Health Equity (UGHE) is a world-class university dedicated to training the next generation of global health leaders. Headquartered in Rwanda, UGHE aims to deliver equitable, community-driven, and patient-centered healthcare education.

One of UGHE’s key educational models is the Clinical Rotation Clerkship Program, a hands-on training initiative that places medical students in real-world clinical environments. During this phase, students rotate through hospitals and health centers to gain practical experience in various medical disciplines.

To ensure students are well supported during their clerkship, the university requires reliable, high-quality accommodation that is close to clinical rotation sites and conducive to study and rest.

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📋 Purpose of the Tender

This tender aims to identify and contract accommodation providers who can offer:

• Clean, secure, and accessible living spaces
  
  

• Reliable utilities (electricity, water, internet)
  
  

• Supportive services such as cleaning, security, and maintenance
  
  

• Proximity to clinical training sites or reliable transport access
  
  

The agreement will fall under a Framework Contract, meaning the selected accommodation providers will be on standby for repeated or scheduled use during various phases of student rotations over a defined period.

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🔍 Tender Overview

• Tender Title: Student Accommodation for UGHE Clinical Rotation Clerkship Program
  
  

• Reference Number: Tender Notice #1557/25
  
  

• Contract Type: Framework Contract
  
  

• Published By: University of Global Health Equity (UGHE)
  
  

• Deadline for Submission: June 28th, 2025, at 12:00 AM Kigali time
  
  

• Submission Format: PDF, virus-free, electronically uploaded
  
  

• Opening of Proposals: June 29th, 2025
  
  

• Submission Platform: UGHE Procurement System – Click to access the platform
  
  

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📦 What UGHE Is Looking For in the Accommodation

UGHE has outlined clear expectations for the type of accommodation it seeks. Service providers should demonstrate their ability to deliver:

Minimum Standards:

• Private and shared rooms with beds, desks, and proper ventilation
  
  

• Clean and regularly maintained bathrooms
  
  

• On-site or nearby dining options
  
  

• Laundry facilities or services
  
  

• 24/7 security presence
  
  

• Internet access in all rooms
  
  

• Emergency support or response systems
  
  

Desirable Extras:

• Recreational areas or lounges
  
  

• Study rooms or quiet spaces
  
  

• Shuttle service to clinical sites
  
  

• Environmentally friendly practices
  
  

• Proven track record of hosting students or professionals
  
  

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🧾 Who Should Apply?

This opportunity is open to registered companies or institutions that:

• Have experience in hospitality, student housing, or accommodation services
  
  

• Are licensed and compliant with Rwandan laws
  
  

• Have the capacity to accommodate multiple students at once
  
  

• Can provide reliable references or past performance records
  
  

• Are comfortable with a long-term service framework (not just one-time use)
  
  

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📁 Required Documents

Each interested bidder must prepare and submit the following documentation through the eProcurement portal:

1. Company Registration Certificate
   
   

2. Proof of Tax Compliance (RRA)
   
   

3. Technical Proposal outlining services and amenities
   
   

4. Financial Proposal with clear pricing structure
   
   

5. Past client references or recommendation letters
   
   

6. Signed declaration of honor
   
   

7. Accommodation photos or brochures
   
   

8. Detailed location and accessibility map
   
   

Note: All documents must be submitted in PDF format, free of viruses or file corruption.

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📬 How to Apply

To submit your proposal, follow these steps:

1. Visit UGHE's eProcurement System
   
   

2. Locate Tender Notice #1557/25
   
   

3. Register or log in to your supplier account
   
   

4. Upload your proposal package before June 28, 2025, 12:00 AM Kigali time
   
   

5. Double-check all files for errors or missing components
   
   

6. Submit and confirm submission on the platform
   
   

Failure to meet the deadline or submission format will result in automatic disqualification.

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📆 Important Dates

Event	Date
Tender Announcement	June 20th, 2025
Submission Deadline	June 28th, 2025
Public Opening of Bids	June 29th, 2025
Contract Start (Expected)	July 2025 onward

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📈 Why This Tender Matters

By participating in this tender, companies not only gain a solid partnership with one of Africa’s most respected health institutions, but also:

• Strengthen their credibility in the education and healthcare accommodation space
  
  

• Create long-term revenue through a framework agreement
  
  

• Contribute to the advancement of healthcare education and professional training in Africa
  
  

• Support students in their journey to becoming skilled health professionals who will serve the continent and beyond
  
  

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☎️ Need Clarification?

For any clarifications or technical assistance with the eProcurement system, interested bidders can contact UGHE via the platform messaging system or directly through the contact links provided on the portal.

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🤝 Final Word

This tender is more than a business opportunity — it's a chance to become part of a mission to redefine healthcare in Africa. UGHE is looking for partners who share its vision of excellence, equity, and professionalism.

If you provide quality accommodation and want to contribute meaningfully to the education of future doctors, nurses, and health leaders — this is your moment.

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🔗 Quick Links

• 👉 Submit Your Bid Now
  
  

• 🌐 Learn more about UGHE: www.ughe.org

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